The Diversity Company privacy policy

Type of website: Business.

Effective June 1, 2024

thediversitycompany.com.au (the “Site”) is owned and operated by The Diversity Company and The Diversity Company (International). Alastair Smith MBE is the data controller and can be contacted at alastair@thediversitycompany.com.au or by phone on +44(0) 7768084654

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

The personal data we will collect;
Use of collected data;
Who has access to the data collected;
The rights of Site users; and
The Site’s cookie policy.

This Privacy Policy applies in addition to the terms and conditions of our Site.

GDPR

For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the “GDPR”). For users in the United Kingdom, we adhere to the GDPR in the Data Protection Act 2018. For users in Australia, we adhere to the policies and procedures laid out in the Australian Privacy Act 1988.

Consent

By using our Site users agree that they consent to the conditions set out in this Privacy Policy.

Legal Basis for Processing

We collect and process personal data about users in the EU and Australia only when we have a legal basis for doing so under Article 6 of the GDPR and the Australian Privacy Act 1988.

We rely on the following legal basis to collect and process personal data of users in the EU and Australia:

Processing of user personal data is necessary for us or 1/3 party to pursue a legitimate interest. A legitimate interest is not overridden by the interests of fundamental rights and freedom of users. A legitimate interest(s) Are: Business Communications; and
Processing of user personal data is necessary to a task carried out in the public interest or any exercise of official authority.

How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

Who We Share Personal Data With

Employees

We may disclose user data to any member of our organisation who reasonably need access to user data to achieve the purposes set out in this Privacy Policy.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

If the law requires it;
If it is required for any legal proceeding;
To prove or protect our legal rights; and
To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

User data will be stored for as long as it takes for initial contact through business channels to be initiated and for as long as established contracts may run. Continued access to personal data will be set in the contract for business or in terms of future contacts for any above set purposes. User data not proceeded by a contract will be deleted after an acceptable period of time.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data

All data is accessed purely by the directors and those who require to contact the concerned party. After access, data and information is not retained by the website.

While we take all reasonable precautions and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

International Data Transfers

We transfer user personal data to the following countries:

Australia; and
United Kingdom.

When we transfer user personal data we will protect that data as described in this Privacy Policy and comply with applicable legal requirements for transferring personal data internationally.

If you are located in the United Kingdom will European Union, we will only transfer your personal data if:

The country your personal data is being transferred to has been deemed to have adequate data protection by the European Commission or, if you are in the United Kingdom, by the United Kingdom adequacy regulations; or
We have implemented appropriate safeguards in respect of the transfer. For example, the recipient is a party to binding corporate rules, or we have entered into standard EU or United Kingdom data protection contractual clauses with the recipient.

Your Rights as a User

Under the GDPR, you have the following rights:

Right to be informed;
Right of access;
Right of rectification;
Right of erasure;
Right to restrict processing;
Right to data portability; and
Right to object.

Children

We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data a parent or guardian may contact our data protection officer.

How to Access, Modify, Delete, or Challenge the Data Collected

if you would like to know if we have collected your personal data, how we have used your personal data, if we have disclose your personal data and to whom we disclose your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact our data protection officer here:

Alastair Smith MBE
‍The Diversity Company

alastair@thediversitycompany.com.au

+44(0)7768084654

26 Chester Rd, Whittington Barracks, Lichfield, Staffordshire, WS14 9TF, United Kingdom

Cookie Policy

A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your Internet browser, but this may decrease the quality of your user experience.

We do not use cookies on our Site.

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend That our users periodically review our Privacy Policy to ensure they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Complaints

If you have any complaints please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a complaint to a supervisory authority. You can lodge a complaint with a supervisory authority by contacting the UK and Australian data protection authorities.

Contact Information

If you have any questions, concerns or complaints, you can contact our data protection officer, Alastair Smith MBE, at:

alastair@thediversitycompany.com.au

+44(0)7768084654

26 Chester Rd, Whittington Barracks, Lichfield, Staffordshire WS14 9TF, United Kingdom.

‍